Join the Baza Team

Event Coordination and Planning (primary responsibility)

• Plan, organize, and coordinate Baza's recurring weekly social dance events (Bachatopia Tuesdays, Baza Fridays, Saturday Practica) and periodic special events, including weekender programming with visiting guest artists and off-site special events (Una Vibra, Baza BBQ, and other programming)
• Develop event concepts, themes, and programming schedules aligned with Baza's community and business objectives
• Coordinate all event logistics including scheduling, timelines, floor plans, sound and lighting arrangements, décor, registration and door procedures, and room setup and teardown
• Identify, engage, and coordinate guest instructors, performers, and DJs for weekender events, including outreach to prospective guest artists, negotiation of engagement terms, and coordination of contracts
• Coordinate travel logistics for visiting guest artists, including booking flights, ground transportation, and accommodations
• Schedule and coordinate instructors, staff, and volunteers required for each event
• Coordinate with vendors and service providers as required for each event, including obtaining quotations, negotiating arrangements, and administering supplier agreements
• Coordinate event registration, ticketing, guest lists, and participant communications
• Prepare event schedules, production timelines, staff instructions, and event-day checklists
• Supervise event setup, on-site event operations, and teardown; respond to and resolve logistical, scheduling, and operational issues as they arise during events
• Monitor event budgets, expenditures, invoices, and other financial records related to the events program
• Evaluate completed events and prepare recommendations for improving future events
• Maintain organized records relating to event plans, suppliers, contracts, schedules, budgets, and participants
• Develop and maintain relationships with venues, instructors, performers, suppliers, community organizations, and other event partners
• Assist management in developing new events, festivals, workshops, and community programming

Event Music Management for Baza Events (supporting event execution)

As part of executing Baza's events program, the Event Coordinator is responsible for the music management part of the events they coordinate, including:

• Curating and maintaining event music libraries across the styles featured in Baza's programming (bachata, salsa, kizomba, and Brazilian zouk)
• Coordinating with and briefing DJs hired for the events
• Setting up, testing, and troubleshooting equipment as part of pre-event preparation

Event Documentation and Promotional Content (supporting event execution)

As part of executing and promoting Baza's events program, the Event Coordinator is responsible for the promotional content associated with the events they coordinate, including:

• Preparing and coordinating event-related promotional materials, event announcements, and communications about upcoming events
• Managing Baza's Facebook events and creating event-related promotional content for Facebook and Instagram using branded templates
• Coordinating with Baza's marketing team on event-related promotional plans

Other Duties

• Maintain a professional and welcoming environment at all Baza events and ensure a high standard of client and community experience
• Coordinate event communications with participants, instructors, performers, vendors, sponsors, and venue representatives
• Perform other related event planning and coordination duties as required

Required

• Completion of secondary school
• A college diploma or university degree in event management, hospitality, business administration, communications, marketing, performing arts, or a related field; OR equivalent professional experience in event planning, event coordination, entertainment, or performing arts
• Minimum 1–2 years of demonstrated experience planning and coordinating live events, including responsibility for scheduling, logistics, vendor coordination, and on-site event execution
• Strong organizational and time-management skills; ability to coordinate multiple concurrent events and deadlines
• Excellent verbal and written communication skills in English
• Strong interpersonal and relationship-building skills; ability to work effectively with performers, vendors, staff, and community members
• Strong problem-solving and decision-making abilities in a live event environment
• Ability to work independently and as part of a team
• Proficiency with standard office, scheduling, email, registration, and event-management software
• Availability to work evenings and weekends on a recurring basis, as Baza's events take place primarily outside regular business hours

Front Desk Operations & Student Experience

• Ensure a welcoming and professional environment for all students, instructors, and guests
• Oversee the quality and consistency of customer service across all shifts
• Handle complex or escalated student concerns when needed
• Guide students through membership options and program pathways
• Support enrollment and registration processes

Front Desk Team Leadership

• Schedule and manage Front Desk Associates and Dance Exchangers
• Train staff on studio systems, service standards, and procedures
• Provide coaching, feedback, and performance support to front desk staff
• Ensure coverage during peak class times and studio events

Studio Operations & Readiness

• Ensure studios are prepared for classes each day (cleanliness, supplies, equipment)
• Maintain front desk procedures, checklists, and operational systems
• Monitor studio assets and coordinate repairs or maintenance when needed
• Support event preparation and studio logistics

Sales & Membership Support

• Lead membership conversations and student onboarding pathways
• Support studio promotions and enrollment initiatives
• Train front desk staff on enrollment processes and customer communication

Communication & Reporting

• Report operational issues and improvement opportunities to studio leadership
• Monitor trends in student inquiries, enrollment patterns, and operational challenges
• Ensure communication flows smoothly between front desk staff, instructors, and leadership